![]() ![]() To share a link to the file with someone else, it must be saved in a OneDrive for Business or SharePoint location.Īfter the file is saved, the Microsoft 365 share dialog prompts you to add the email, name, or group you wish to share the file with. If the file hasn’t been saved, you're prompted to save. To share a link to a Power BI file stored in OneDrive or SharePoint, click the Share button at the top right of Power BI Desktop or select Share from the file menu. Sharing links to Power BI files stored in OneDrive or SharePoint When you save, the new location is the first option that appears. Restart the application to see the updated default save location. Under Save change the default local file location. To change the default save location, select Options and settings > Options > Save and Recover from the file menu. The default save location is your parent OneDrive folder. If the user isn’t signed in when attempting to save, they are prompted to sign in. The default save location is the first option that appears in your save list. The default save location is your parent OneDrive folder, unless you change it. Click on OneDrive to find your desired location. To save an existing file to OneDrive or SharePoint, select the Save as option from the file menu. Your file is now saved directly in the specified OneDrive or SharePoint location. If required by your organization, you also need to specify a sensitivity label. If you're unable to find the location you’re looking for, click More options…. You then select the OneDrive or SharePoint location from a dropdown menu showing recently visited locations. Upon saving, you're prompted to enter the name of the file. When saving a report for the first time, you can save directly in OneDrive for Business or SharePoint. Saving Power BI files to OneDrive and SharePoint If you can’t find what you’re looking for, you can select Browse this device for more options. You can also navigate to a new OneDrive or SharePoint location through the Quick access option on the left. Your files from OneDrive for Business and SharePoint are available for you to open directly in Power BI Desktop.Ĭlick on a file stored in OneDrive or SharePoint to open it in Power BI Desktop. ![]() To open a Power BI file stored in OneDrive and SharePoint select Open from the file menu. ![]() Open Power BI files stored in OneDrive and SharePoint If your Power BI admin has turned off the capability for your organization, you receive a notification that states Sharing has been disabled when clicking on the Share button. ![]() When enabled, a Share button is in the top right corner of Power BI Desktop.
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